Initial considerations

It is the responsibility of the participant to know all aspects of the regulation.

With the registration the participant accepts these rules and the conditions of participation

Participants should respect and care for the environment, avoiding any type of contamination.

Registration

The registration is personal and not transferable, since the fact of registering implies the acceptance of these regulations.

Name change. Up to two months before the organization will charge 30 euros for this management, and until a month before the organization will charge 60 euros for this management. After this period, no name change will be allowed under any circumstances.

Management of casualties. Up to two months before the test, in the event of justified discharge, 50% of the enrollment and contracted services will be returned. After this deadline, no refund will be made under any circumstances, including injuries, accidents, travel, etc.

Cancellation insurance. It is only contracted at the time of formalization of the registration and its contracting is optional. This insurance allows the return of 100% of the amount of the registration and contracted services in case of discharge up to two months before the test, and 50% up to one month before. After this period, no refund will be made under any circumstances, including suspension or modification of the course of the event due to adverse conditions or major force outside the organization.

Returns. The registration fee will not be refunded under any circumstances, including suspension or modification of the course of the event due to adverse conditions or major force outside the organization. In no case will the event be postponed to another date. Participants who have contracted the cancellation insurance will be passed the inscription to following edition with the same options contracted.

The inscription section will detail what it includes and what extras and additional services you can hire.

Medical certificate

The organization will request the participant a medical certificate that verifies the physical condition and the capacity to participate in the event. You will have to download and fill the following form,

Participants

Open to all swimmers over 16 years old on December 31 of the year of the event.

Those under 18 must deliver the authorization of their guardians

It will be allowed to participate under 16 years prior authorization of their legal guardians and prior authorization of the Organization based on the course and their sports curriculum.

Each participant is responsible for his/hers physical condition before starting the swim race and agree to participate under his/her responsibility. In cases of illness and/or disability should be notified to the organization, reserving the right to allow their participation.

Doping is prohibited. With your registration, each swimmer accepts the doping rules, which are mandatory for the event. With their registration, each swimmer declares not to violate, before or during the event, the organic law 3/2013 of protection of the health of the athlete and fight against doping in the sport activity.

Participants should follow the instructions of competition officials and public authorities. Competition officials have the authority to disqualify any swimmer.

Each participant releases the organizers or any person or entity involved in the organization from liability

The route can be altered if recommends the weather conditions, getting the suspension of the event under final decision of the Safety Technical Committee

The organization is not responsible for loss of personal belongings of the participants. To avoid this, please do not leave valuables in bags of wardrobe.

Swimmers

Swimmers must demonstrate a maximum of 60' at 3000 meters in an official competition or have reached a similar challenge.

All the swimmers will receive a swimcap and a chip mandatory for security reasons. Also a 6 tattoo set with the swimmer number is given to use during the race.

Wear a different swimcap or the lost of the chip will lead to disqualification.

Each swimmer must procure a kayaker that will follow from kayak meeting point. If the swimmer does not have a kayaker should inform the organization in advance to hire it one by the participant.

All swimsuits to open waters conform to FINA criteria for making materials and approval procedures. Not permitted to participate in any swimmer with no swimsuits approved in FINA official lists, according to the guidelines given to respect for FCN.

In case of abandonment or health transport, the swimmer will be automatically disqualified and the organization informed.

Kayakers

The kayaker joins the race at meeting point and follows its swimmer outside the swimming path. when the swimmer needs something from the kayak it will get out the path to help this need.

The kayaker is not allowed to navigate in front of the swimmer, in ths case it would be disqualified. The kayaker can navigate behind or beside.

The kayaker can not interfere in the navigation of the other participants for the benefit of his swimmer, in this case he would be disqualified.

In case of abandonment or sanitary transport, the kayaker will be substituted from one arranged by the organization and it will be the swimmer's decision to continue or abandon.

Competition

On the day before the race there will be a technical presentation where the participants will receive information and the mandatory use material. Is mandatory to assist.

The races will be under Open Water FINA rules.

The races will be supervised by swimming officials.

Competition officials have the authority to disqualify any swimmer who does not follow the rules of the competition or violates the principles of fair play.

The timing system will be made by electronic chip.

In case of abandon, the swimmer must return the chip to the organization.

In case of chip lost swimmer must inform the judges and race direction, paying 10 euros for loss of chip.

Provisioning

The provisioning is done from the water without relying on any moblie point, reason why the swimmer can be disqualified.

The provisioning can also be done by foot on the ground or to a fixed point, but without taking any advantage advancing its position, which lead to its disqualification.

Swimmers will ask for supplies amb will be supplied by baskets which will thake the supplies.

Safety Measures

In the first level of safety there are kayaks, which develop the task of pilot, guide and feed the swimmers.

In the second level of safety you will find the motor boats, performing tasks of provisioning, monitoring, pilot, rescue, evacuation, opening and closing.

At a third level of security will find the ground teams, we can provide first aid care or transfer to a hospital.

We also have at our disposal the emergency teams in the area.

It will have a medical service to cater to any need for a participant.

Safety Technical Committee

The Safety Technical Committee is responsible in making decisions that affect the safety of the event, allowing it, making changes of route or ordering the suspension of it.

The Safety Technical Committee will evaluate weather conditions and security in the area at the time of the event, as well as the security measures that surround the event.

We define a general Celebration-Cancellation event protocol, flexible to the circumstances associated with time to carry out the event.

Event Celebration-Cancellation Protocol

The wind, the fog, the flow of the river and the water temperature are the 4 main climatic variables to take into account.

Consider in a second term weather forecasts and their involvement in the course of the event.

Is over any decision of the Organisation notices of Civil Protection and Emergency services.

Also take into account safety and pilot partners. The factors, among others, are the number of kayaks, kayakers abilities, the number of boats and means of rescue and evacuation.

Obligation not to complete the race

The Organisation reserves the right to force not to continue the test participants to ensure their safety.

Below are some cases in which members of the organization will end the adventure forcing participants to raise a support boat:

  • Worsening weather conditions or the state of the sea, river or reservoir which endanger the participants of the event.

  • Whenever a participant shows signs of extreme fatigue, dehydration, hypothermia, extremely slow pace or any other signs that impedes normal swim.

  • Participants who do not follow the signs up the organization.

  • When the swimmer does the distress signal, raising one or both arms.

  • Do not reach the time cuts defined by the Technical Managing.

Competition officials and boat volunteers ensure the safety of swimmers and may compel any swimmer to leave the test to ensure their safety.

Insurance

The Organization will have a civil liability insurance policy and another of accidents, such as legislation, so that all participants will be covered.

Personal Data

To fulfil the 15/1999 of December 13th Organic Law of Protection of Personal Data and the law 34/2002 of July 11th Services of the Information Society and Electronic Commerce, xswim project, informs and the participant agrees that all the personal information you gave to xswim project is incorporated to a personal automatic file of which xswim project is responsible.

The objective of this confidential file is:

  • Administrate your participation at the event.
  • The management of the information of the event, mainly time, photos and videos.
  • The participants’ statistic control in order to improve the organisation of the events by making the necessary changes.
  • Promote or advertise the activities, services and articles offered by xswim project‘s collaborators and sponsors of the events.

By filling in the inscription form you state that you allow the personal data you therefore gave to be used by xswim project.

In any case you can, at any time, revoke your permission and execute the right of access, rectification, cancellation and opposition, by sending an e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it..

Authorization for use of images

As the Constitution (article 18.1, law 5/1982 May 5th) recognises the right of image, right of honour, of personal and family intimacy, xswim project asks permission to the sportsmen and sportswomen or to the legal guardians of the minors to publish photographs in which they appear in a way they are clearly recognisable.

The sportsmen and sportswomen or the legal guardians of the minors, by registering for the events, accept that their or the minors’ image could appear in photographs or films made during the xswim project activities:

  • Web pages
  • Films intended to be published
  • Photographs for magazines or publications
  • Digital presentations

Waiting lists

Once you have reached the limit of participants in an event, the organization will open a waiting list of participants who have been out of the event.

The organization resolved within no less than 72 hours prior to event participation or not participating in waiting under strict order of registration.

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